Fallon Cantaloupe Festival & County Fair Frequently Asked Questions: Vendors 

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WHAT IS MY SPACE NUMBER?

• Visit the link to the EventHub registration above to view the map.

• Note: Applicants were asked to select preferred spaces on their application, however, indicating preferred space location choice did NOT guarantee the vendor has been placed in those spaces; as vendors were placed on a first apply-first choice basis.

 

I HAVE NOT PAID MY FEE, WHERE IS MY INVOICE?

• Your invoice is available on the EventHub site.

• You may pay at registration with a credit card, or by mailing a check to the Fallon Festival Association.

• If you are paying by check, the Vendor Coordinator will update your file on the EventHub site. No invoice will be mailed.

• Payment on site is not accepted.

 

WHEN CAN WE SET-UP?

• Check-in will begin on Wednesday, prior to the event, for food trailers.
  Food tents and all retails vendors will check in on Thursday.

• All trailer vendors are required to keep their tow vehicle on site until released by the Vendor Coordinator.

• Spaces will be outlined and numbered on the ground with chalk paint.
• All parts of the vendor set-up including displays, equipment, inventory, tables, and tent/trailer must fit within the assigned space. Vendors may not set up signs, seating, flags, etc. in the walk-ways.

 

HOW DO WE CHECK-IN?

• All vendors must report to Vendor Services to verify space assignments prior to set-up. Signs will be up to direct vendors to the correct location.

• Festival badges, tax documents, and WiFi passwords will be included in the vendor packet received at check-in.

 

WHAT ARE THE EVENT HOURS OF OPERATION?

• Booths must be open and staffed during festival hours.

• All vendors will be required to check in no later than 5:00 PM on Thursday, be operational for all festival hours, and tear down no earlier than Sunday at 5:00 PM.

• The Festival will be open to the public:
  Friday: 1:00 PM - Midnight; Saturday: 9:00 AM - Midnight; Sunday: 9:00 AM - 5:00 PM

 

HOW BIG IS MY SPACE?

• Each Booth is 10' wide and 12' deep. Food trailer spaces are 20' wide. Trailer length is from hitch to bumper. If you need additional space, you will need to purchase an additional food vendor space.

 

HOW MANY BADGES WILL I RECEIVE?

• Each vendor will receive two (2) vendor badges for each space at check-in, plus any additional amount that has been indicated on your application. If your invoice indicates that you have purchased additional badges, that number is in addition to the two that come with each space.

• Food vendors are allocated three (3) badges with their space, plus any additional purchases. Food Trailer spaces will receive six (6) badges, plus any additional purchases.

 

WILL MY BOOTH HAVE ELECTRICITY?

• Electricity is provided, as part of the grounds, by Churchill County Parks. The Cantaloupe Festival does not have control over the grounds, including power. 

• Electricity is available for all food vendors/trailer spaces. There is some 30 amp service, but no 50 amp service is available. 

• Retail vendor spaces where power is available are blue on the vendor map. Most sites only have 20 amp (household service) available. Green spaces do not have power available.

• Vendors have been placed in their location based on electricity needs, requested spaces, and availability.

• Vendors must supply their own extension cords, compatible plugs, and adapters.

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IS THERE VENDOR VEHICLE ACCESS ON THE GROUNDS?

• Vendors may use vehicles for restocking purposes before the festival opens on respective days. All vehicles must be removed half (1/2) hour before the gates open. 

• Vendors may NOT park in the main parking lot at any time. A vendor only parking lot is provided. Vendor Services will provided transport to and from the vendor parking lot.

 

HOW DO VENDORS CHECK-OUT AT THE END OF THE EVENT?

• Vendors may not bring their vehicles on site to load out until they have cleaned their site and checked out with Vendor Services.

• Check out will be in the same location as check in.

• Vendors will be required to clean their areas (subject to inspection). This includes used zip ties.

• ALL VENDORS must report sales taxes to the Vendor Coordinator. Even if they are non-profit or self-file taxes, a return document must be turned into Vendor Services.

 

HOW DO WE REPORT SALES TAX?

• All for-profit vendors must have a valid Nevada State Sales permit and tax ID.

• Vendors are required to collect 7.60% sales tax on their gross sales; the provided ONE TIME SALES TAX RETURN must be turned in by checkout on Sunday, accompanied by a payment (if vendor does not self-file).

• If a vendor does not have a Nevada State Sales Permit, they may remit tax payment to the festival, with the tax return provided and social security number in place of a tax ID. (Cash only or check only. No credit/debit cards are accepted for tax payments.)

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DO WE NEED INSURANCE?

• Yes! Insurance is required to protect you and the festival. Please add FALLON FESTIVAL ASSOCIATION to your insurance policy.​​

 

CAMPING ACCESS

• Vendors wishing to utilize campgrounds will utilize the online system located on the Churchill County Parks website.

 

REFUND AND CANCELLATION POLICY

• Cancellation requests are accepted through August 10th. Requests for cancellations must be in writing through an email to vendors@falloncantaloupefestival.com. All refunds are subject to approval by representatives of Fallon Festival Association, Inc.

 

SOCIAL MEDIA

• Vendors are welcome and encouraged to share any event posts that the Festival publishes on our social media sites. PLEASE DO NOT create any Facebook events (or any other social media platform) for the Fallon Cantaloupe Festival & Country Fair. Creating a duplicate event negatively affects our media analytics, causing watered down marketing messages and skewed data for our grant reporting. The most effective procedure is to use the "add to my page" function. Duplicate events will be asked to be removed.

 

The Fair Management reserves the right to refuse exhibits or vendors which would in any way detract from the dignity of the Fair; all booth items must be approved by the Fallon Festival Association Vendor Committee. Advertising of candidates for public office may be displayed only in a booth rented for that purpose. If you are a non-profit and require more than two (2) passes, please contact the Vendor Coordinator. Vendor badges are only to be used to gain entry to vendor’s space only and NOT for festival admission. The owner or custodian of property brought to the fairground either for exhibit or for other purposes, assumes as a condition of its admission to the grounds, all risk of, and responsibility for, its loss, damage, or theft. The Fallon Festival Association, Inc. and its officers and employees are indemnified and cannot and will not accept responsibility or liability for any damage or injury resulting from theft, fire, the elements, accidents or other conditions or causes, to exhibits, property of concessionaires, vehicles, and articles left therein, or any other property of any nature whatsoever. By registering, each vendor signifies agreement to the above and to the outlined vendor policies. Please print a copy of the vendor handbook for your records.